Dear Exhibitor,
We are pleased to announce the 23rd Annual Conference of the New Jersey Chapter of the International Association of Rehabilitation Professionals (IARP). This event will once again be held at the Tropicana Hotel Casino in Atlantic City, New Jersey from June 14th to the 16th.
Registration for this conference entitles you to 2 (two) Exhibit Representatives only. Additional staff must register for the event at a rate of $125. If a registered exhibitor must leave or another representative is slotted to take their place during the conference; you must present that individual to the registration desk prior to your departure or they will not be admitted to any scheduled events. If they have not registered for the conference, payment is due at that time; no admittance will be allowed without payment.
We are required to use a drayage company for set up and breakdown. However, you can bring your own display to the hall if you are so inclined. We will be using Vista Convention Services for drayage. They are the company that we used last year. If you need a late or early set up time, please let us know in advance.
Again, this year we will look to expand upon the number of attendees and give each exhibitor a free conference registration for one case management professional of their choice. You will receive an E-certificate to give out when we receive your vendor registration. Since we are looking to add new attendees to the mix, it is our wish that you use this free registration to attract new attendees, not to invite those who already know about IARP and our conference. A list of last years’ attendees is available on request.
Exhibit registrations will not be accepted without payment. The exhibit fee for the 3 days is $850.00. You can register and pay for exhibit space on line by going to www.theacconference.com.
If you would like to ship your display ahead of time, that can be done through Vista Convention Services. Please let me know if you are interested and I will forward you over the material handling forms. The President’s Reception begins at 6:00 p.m. on June 14th and will take place in the exhibit hall; no set up will be permitted after 5:00pm. In case of emergency, please contact Doug Cerminaro or Joseph Sabatini on the day of the conference.
Please note that beginning this year the Tropicana has instituted a $50.00 handling fee for materials transported to and from the Bell Services/Valet area to the Exhibit Hall. This fee will be collected by the Tropicana at the time of service.
If you have any questions, please do not hesitate to call either of us directly; we look forward to seeing you again this year in Atlantic City and thank you for your continued support.
Sincerely,
Doug Cerminaro
NJ IARP
minaro@comcast.net
908.405.4552
Joseph Sabatini
NJ IARP
908-433-7915
EXHIBITOR’S PROSPECTUS FOR 2023 NJ IARP CONFERENCE
GENERAL INFORMATION:
The cost of exhibit space is $850.00 per single booth. The following will be provided to each exhibitor: Two (2) conference registrations, one (1) 6-foot draped table with two (2) chairs, general overhead lighting, and trash can.
EXHIBIT SCHEDULE:
Wednesday June 14, 2023:
· 11:00 a.m. to 5:00 p.m.: Exhibit set-up
· 6:00 p.m. to 7:30 p.m.: President’s Reception in Exhibit Hall, Exhibits open
Thursday June 15, 2023:
- 7:30 a.m. – 8:00 a.m.: Exhibitor set-up
- 8:00 a.m. – 5:00 p.m.: Exhibits Open
Friday June 16, 2023:
- 8:30 a.m. – 12:00 p.m.: Exhibits Open
HOTEL ACCOMODATIONS:
A block of rooms is being held for the NJ IARP Annual Conference at Tropicana Hotel Casino. Telephone the Tropicana Hotel Casino at (800) 247-8767 to arrange lodging. You must refer to ST06RP3 when making reservations to receive the room discount.
SPACE ASSIGNMENTS:
Space will be assigned according to the following:
- Special needs.
- Compatibility of exhibitor’s products.
- Size of backdrop/booth
- Large displays will be placed on the outer wall area
TERMS OF PAYMENT:
You can go on line at www.theacconference.com click on the exhibitor tab for payment directions. Payment can be made either by credit card (via PayPal) or check.
CONTACT INFORMATION:
Any questions regarding exhibiting at the conference should be directed to Doug Cerminaro at: 908-405-4552
Admission to the exhibit area will be by exhibit/attendee badge only. Exhibit badges will be provided for exhibit personnel and may be picked up at the registration desk. All exhibit personnel must be registered for the conference. Personnel without badges will not be permitted in the exhibit hall. Additional Company representatives must be registered at the rate of $125.00
SPONSORSHIP:
Corporate sponsorship of seminar activities is available; i.e., underwriting the program publication costs, cocktail parties, luncheons, breaks, promotional items (carry-all bags, name badges etc.).
CONDUCT OF EXHIBITS:
Each exhibit shall be installed so as not to obstruct the view of or interfere with the exhibits of others. No solid exhibit construction will be permitted.
Interviews, demonstrations and distribution of literature or samples must be made within the booth area assigned to the exhibitor. Canvassing or distribution of advertising outside the exhibitor’s own booth will not be permitted. Products and furnishings should be arranged with the safety of exhibitors and attendees in mind.
Character of the exhibits is subject to the approval of the NJ IARP Conference Committee. The right is reserved to refuse application of concerns not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits, which reflect against the character of the Conference. This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc.
LIABILITY, INSURANCE AND SECURITY:
Each exhibitor must make provisions for the safeguarding of his goods, materials, equipment, and display at all times. The exhibit hall will be secured during closed hours, but neither NJ IARP nor The Tropicana Hotel Casino will be responsible for loss of any materials by exhibitors or for any cause.
Exhibitors will be held liable for any damage caused by them to the exhibit area. Neither NJ IARP nor the Tropicana Hotel Casino will be held liable for injuries to any person, or for damage to property owned or controlled by the exhibitor. In the event of any claim for damages or injuries, which may be incidental to, or arise from, the exhibit or exhibitor, the exhibitor shall indemnify and hold NJ IARP and the Tropicana Hotel Casino harmless against all such claims.
All property of exhibitors shall be deemed to remain under the exhibitor’s custody and control in storage, in transit to or from, or within the confines of NJ IARP Annual Conference. Each exhibiting company acknowledges that it is responsible for obtaining insurance coverage in such amounts, as it deems appropriate to comply with its obligations hereunder and for its own protection. Each exhibiting company desiring to insure its exhibits and display materials against loss of any kind must do at its own expense.
MATERIAL HANDLING/ARRIVAL PROCEDURES
Exhibitors will have the opportunity to ship their displays ahead of time through Vista Convention Services. Please e-mail Doug Cerminaro at minaro@comcast.net for information.
When dropping off displays on June 14th, just take S. Iowa Ave to the end, toward the Boardwalk and Vista Convention Services staff will take your exhibit and accompanying material up to the exhibit floor and to your booth space.
Please note that use of the Tropicana Hotel bell staff will incur a $50.00 handling/transportation fee collected at that time by the Tropicana.
We encourage all exhibitors to utilize Vista Services to transport your materials to and from the exhibit area.
Just a few reminders:
- No booth may be more than 8 feet in height and width – you must stay within your assigned space and allow for others to access their space without hindrance
- No additional flooring is permitted – e.g., Red Carpet or flooring in front of your booth that would interfere with egress-this is a requirement of the Atlantic City Fire Dept.
No tents or overhead canopy’s – Again a requirem
2022 NJ IARP CONFERENCE
EXHIBIT SPACE RENTAL AGREEMENT
We the undersigned do hereby agree to the following:
1. Consider all provisions of the enclosed Exhibitor’s Prospectus a part of this agreement.
2. Exhibit fee includes:
• Two (2) conference registrations
• One (1) 6 foot draped table with two (2) chairs
• General overhead lighting and listing of the exhibit in the Conference program.
• A certificate for a conference registration for a Nurse Case Manager of your choice, courtesy of the Exhibiting company will be sent when agreement when payment is received.
3. Additional furnishings, labor, shipping, and hotel arrangements must be made individually and are not included in this agreement. Conference registrations will be in the name of Exhibit Representatives listed below.
4. Booth space is limited. Availability is on a first come, first serve basis. One booth per exhibitor.